Previously known as G Suite, Google Workspace is a collection of innovative and efficient cloud-hosted tools specifically designed to encourage creation, productivity, collaboration and mobility within enterprises. Offering fundamental tools and applications that are needed for effectively completing everyday business tasks and projects, Google Workspace can be quite a useful option for any company. If you’re considering this brilliant platform as well, here are some ways Workspace could benefit your business, which might help you make a decision:
Easy accessibility
As Google Workspace is a cloud-hosted platform, it can easily be accessed anytime, and from any location. Google’s apps are also compatible with all popular browsers, meaning you could use any device you wish to access your Workspace tools, from computers to tablets and mobile phones. What’s more, Google Workspace offers a number of offline features as well, allowing you to store file copies locally or even access your data without an internet connection. Requiring no scheduled maintenance or downtime for its apps, Google Workspace truly offers a number of benefits when it comes to accessibility, mainly facilitating on-the-go and remote working from anywhere and at any time.
Google Drive storage
With Workspace, each user will have their own Google Drive account where they could store drafts, notes, and other files for their personal use. The workspace also provides Team Drive features for each team, where everyone could share documents and other resources that the entire team has to access. While files can, of course, be shared through consumer Drive accounts as well, Team Drives allow for quicker and more streamlined sharing, without the need to individually grant access to files each time. Although Workspace Basic is limited to only 30GB of storage, both individual and Team Drives will come with unlimited cloud storage within Google Workspace.
Domain-branded emails
Google Workspace will also provide the same familiarity, reliability, and functionality you would normally get with Gmail, but this time with your company’s domain name. This means that your employees will have the same user experience if they are used to using Gmail, and they could still effortlessly switch between their business and personal accounts. For business owners, this will provide a premium email address with a custom domain name that they could easily secure and control, without having to maintain email servers. What’s more, users also have the option of owning up to 30 alias accounts, meaning one person will be able to receive the same emails at their personal, info, sales, and other addresses, for instance.
CRM software integration
Customer Relationship Management (CRM) software has become an important aspect of any business, allowing you to collect user data, track customer behaviour, and provide a more personalized user experience. Fortunately, Google Workspace allows you to seamlessly integrate CRM software as well. For instance, you could utilize an efficient Gmail CRM tool that will allow you to organize your contacts lists and easily share contacts with your team and others like Shared Contacts for Gmail®, helping to streamline everything from marketing to customer support teams. Similarly, CRM integration could also help to boost productivity within your team, whether that means pulling relevant CRM data into Google Sheets or utilizing CRM tools to auto-log calls, emails, meetings, and other tasks in one place.
Real-time collaboration
Including a number of applications that are upgraded from the consumer version or unique to the Business edition, Google Workspace is also a brilliant collaboration tool. With co-editing features in real-time, employees will be able to edit the same Sheet, Doc, or Slide at the same time, thus saving time and enabling opportunities. Whenever teams need to talk things out, they could also have Google Meet video calls, schedule meetings through Team Calendar, or send messages with Team Chat. Google Currents even gives you an opportunity to create an internal “social network” to start discussions, share content between teams, and streamline communication across your company.
Simple admin governance
Google Workspace also offers the Admin Console, an incredibly useful tool that gives business owners and managers higher control of all company activity. By using the Console, you will be able to easily manage your data, apps, and users, while also applying any conditions or restrictions on certain accounts and devices to ensure they are properly used. Admin Console also features a more remote working Reports panel that generates regular user activity reports, thus giving you some more insight into how your employees are utilizing Workspace for business. From the amount of created content to the most productive team members admins can gather plenty of useful information in just a few clicks.
Industry-leading security
While the Admin Console allows you to control Workspace accounts, Endpoint Management gives you the opportunity to control which users and devices can have access to these accounts. With Workplace’s Endpoint Management, you’ll be able to quickly and at scale distribute applications on mobile phones, while also managing security settings, checking usage, and limiting access on all endpoint devices. In case any device ends up being stolen or lost, you’ll also have the option of remotely erasing any confidential company data by wiping the account or the device, thus making Google Workspace a safe and secure option for your business.
Affordable solutions
Google Workspace might even be able to save your business some money in a couple of ways. Security checks and protocols will be handled by Google, and you will no longer have to buy or maintain any company servers and other hardware. Scaling up or down will be incredibly simple by adding or removing Workspace accounts, and the many collaboration tools that are available could also help to reduce the need for travel and office space if needed. Evidently, Google Workspace can turn out to be quite a budget-friendly solution both for smaller businesses and larger corporations.
From cost efficiency and ease of use to safety and security Google Workspace can clearly be a great solution for any business. Simply consider the many benefits mentioned above, and see whether this option is the right choice for your company as well.
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